Presenters

Poster Presenter

Abstract Publication

Abstracts accepted by AASLD, AGA and SSAT will be published in a supplement of Gastroenterology. Abstracts accepted for publication by ASGE will be published in a supplement of GIE: Gastrointestinal Endoscopy.

Poster Presenter Checklist

Poster presenters are required to be present at their assigned boards on their scheduled presentation day from noon–2 p.m.

Register for DDW

All presenters (members and nonmembers) must register for DDW and pay the appropriate registration fees. 

IMPORTANT: You are not automatically registered for the DDW Scientific Sessions or housing. You will not be permitted into the Poster Hall without a badge, which you must obtain by registering for DDW. Additionally, you must secure your own housing.

Creating Your Poster for DDW

Poster Size and Details

The maximum size of DDW poster presentations is 4 feet high by 8 feet wide (view diagram). DDW will supply the tacks for affixing your presentation to the poster board. Each poster presenter will be assigned a final ID number that will correspond to the day of the scheduled presentation and the assigned poster board number. For example, the final ID number “Sa1000” refers to the poster presentation scheduled for Saturday at poster board #1000. Please use the board that corresponds with your abstract number.

Poster presentations must include full disclosure information for the entire author string.

No product-specific promotional material or event may appear or occur in educational space or material or during an educational activity.

Suggested Guidelines for Preparing an Effective Poster

  • Text lettering: Lettering for text and illustrations must be at least a font size of 36 points (3/8" or 10mm).
  • Depicting Sections: Each section should be numbered with text in a font size of 150 points (1 1/2" or 33mm) to guide the reader through your poster. Color is an effective method for separating sections and adding graphic impact. Try to avoid color combinations that are difficult to read.
  • Premise: Your poster should include three to five brief sentences which outline the information necessary to understand the study, and why it was done. The question(s) to be asked or the hypotheses to be tested should be clearly and succinctly stated.
  • Methods: Outline your methods briefly, providing only details for new methods, or modifications of older methods.
  • Graphics: Results presented in the form of a graph or chart are always more effective than blocks of text. Provide a legend for symbols and other details, and interpretation of results below each panel.
  • Conclusion: State the conclusion succinctly in large type. (Many viewers read this first, hence, it should be easily understandable.)

Submit to ePosters

To increase the visibility and reach of your science, you are encouraged to submit an ePoster that will be featured in an online venue. DDW attendees and the public will be able to view this electronic version of your poster along with any audio narration or video files you choose to add.

DDW will provide a custom QR code on every poster board that attendees may scan with their smartphones or tables. After scanning the code, attendees can access the abstract and any audio narration or videos you included. Additionally, attendees will be able to view ePosters at dedicated ePosters kiosks in the Poster Hall.

ePosters also offer access to an online forum feature to foster discussion and networking between DDW attendees and poster presenters. While viewing an ePoster, attendees may submit questions or comments to the poster’s presenting author. The author may either respond privately to the attendee or publicly by posting the comment and response in the forum.

During the meeting, ePosters will be available only to to attendees. After June 21, 2016, all ePosters will be available to the public at the archive site, located at http://ddw.scientificposters.com. Please note that poster presenters who submit ePosters are still required to present their posters in the Poster Hall on the day of their scheduled presentation.

The ePoster service is provided free of charge and expands your reach of science to your colleagues. As an added convenience, when submitting your ePoster file, you can choose to have your poster professionally printed and shipped directly to the meeting to pick up onsite in the Poster Hall. Your ePoster and printed version can be the same file or two different files, depending on whether you prefer to submit a single-page or multi-page ePoster.

The secured ePoster submission and poster printing site is now open. Poster presenters may access the site using the login information sent via email by upload@scientificposters.com. Any questions about the site may be directed to upload@scientificposters.com.

Acceptable Formats for ePoster Files

Acceptable ePoster file formats include PowerPoint (ppt/pptx), Adobe PDF, Word (doc/docx), or Single Screen Image files (bmp/gif/png/jpeg).

Please DO NOT PROTECT the file. After processing the file, the ePosters system will automatically protect it with a secure, unique key.

The filename CANNOT include special characters (e.g., £, à, ñ, °) or other non-English character formats since the system will not process them after uploading. Smaller filenames are encouraged.

How many slides can I use?
We recommend six slides, not including a title and disclosure slide, per presentation.

Can my presentation be one large slide?
Yes, you may provide a single page version matching your printed poster if you have one. Please note that multiple slide presentations are easier to read on-screen. Both single-page and multi-page ePosters support the audio narration feature.

What if I am presenting multiple posters?
You will receive an ePoster submission invitation email for each poster. However, once you sign into the submission site, you can access and upload all of your posters in one location. Be sure upload the correct file for the correct presentation number.

Submit to Poster Printing Service

DDW is offering a poster printing service for accepted poster presenters at DDW 2016. This professional poster service includes printing, packaging, and shipping directly to the San Diego Convention Center. The inclusive printing and delivery cost is $110 to $170, depending on selected size if ordered by the advance printing deadline. Poster presenters will receive more information via email in April.

Promote Your Presentation

Social Media Promotional Videos

DDW uses social media to promote the meeting and to encourage communication among meeting attendees, exhibitors and presenters. We invite you to participate by submitting a video about your upcoming presentation to be featured on the DDW YouTube channel.

You may use your video as an opportunity to introduce yourself and explain why attendees should attend your presentation. Please do not include any unpublished data in your video and limit your video to 2 minutes in length. To submit your video, simply email the file along with your presentation number to DDWProgram@gastro.org. After review, it will be posted to a special playlist for 2016 videos. Visit the DDW YouTube channel to view examples of videos from previous meetings.

Provide Your Twitter Handle

Provide your Twitter handle, if you have one, to help attendees of your presentation do a good job tweeting your talk. You can provide your Twitter handle up front, in your opening remarks or in your first slide. If you’re not on Twitter, it’s worth thinking about signing up, just so people can provide attribution for your work. To learn more about social media, plase visit the DDW website.

Present at DDW

Poster Presenter Training Sessions

In the morning before the Poster Hall opens, you will have the opportunity to learn the techniques for effective poster presentations from experienced presenters. Training schedule below:

Saturday, May 21, 7:30-7:45 a.m.: Helen M. Shields, MD, AGAF, and Molly Perencevich, MD
Sunday, May 22, 7:30-7:45 a.m.: Robin Rutherford, MD
Monday, May 23, 7:30-7:45 a.m.: Francis M. Giardiello, MD, AGAF

Tips for Getting the Most Out of Your Poster Presentation

Video: The Four Ps of Successful Poster Presentation

Thanks to the AGA Institute Education Committee for sharing these tips with us.

  • Attend the 7:30-7:45 a.m. session "Tips for Maximizing Your Poster Presentation" on Saturday, Sunday, or Monday.
  • Be sure to bring business cards with your contact information to hand out. You could also bring a handout summarizing your poster.
  • Wear comfortable shoes and be sure to eat breakfast and lunch.
  • Have a notebook to take down attendees’ questions, suggestions and criticisms.
  • Prepare a summary of your poster and memorize it.  Consider preparing a long, very complete summary and a shorter abbreviated version of your data.
  • After introducing yourself to each person who stops at your poster, ask whether he/she prefers the long or short version of your summary.
  • Walk the person through your poster data, focusing on its highlights and importance to your field.
  • If the person does not wish a summary of your data, but prefers to look at it for themselves, tell them that you would be happy to answer any questions about the data or methodology.
  • Have prepared answers to expected questions and possible methodological or study design issues.
  • If there are other posters on similar topics, discuss how your poster fits in.
  • Write down any possible future collaborations with attendees. Ask for email addresses or business cards and put them in your notebook.
  • Do not be afraid to question attendees as to whether they are working in the same field.  They may be a fountain of information.
  • Always be pleasant, even if negative comments are made about your data.
  • Remember that you are the salesperson of your data and its message. Enjoy selling your interesting results.
  • View the poster session as one continuous question-and-answer period where you will educate others and learn from your audience.
  • Submit an ePoster for maximum exposure.

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