Poster Presenter

Abstract Publication

Abstracts accepted by AASLD, AGA and SSAT will be published in the April 2015 supplement of Gastroenterology. Abstracts accepted for publication by ASGE will be published in the April 2015 supplement of GIE: Gastrointestinal Endoscopy.

Poster Presenter Checklist

Poster presenters are required to be present at their assigned boards on their scheduled presentation day from noon–2 p.m.

Register for DDW

All presenters (members and nonmembers) must register for DDW and pay the appropriate registration fees.

IMPORTANT: You are not automatically registered for the DDW Scientific Sessions or housing. You will not be permitted into the Poster Hall without a badge, which you must obtain by registering for DDW. Additionally, you must secure your own housing.

Review the Poster Presenter Guidelines

Please reference the Poster Presenter Guidelines as a resource as you prepare for your poster presentation at DDW 2015. Information regarding poster presenter expectations, poster dimensions, Poster Hall hours, FAQs, tips, ePosters and poster printing service can be found in this central guide.

Creating Your Poster for DDW

Poster Size and Details

The maximum size of DDW poster presentations is 4 feet high by 8 feet wide (view diagram). DDW will supply the tacks for affixing your presentation to the poster board. Each poster presenter will be assigned a final ID number that will correspond to the day of the scheduled presentation and the assigned poster board number. For example, the final ID number “Sa1000” refers to the poster presentation scheduled for Saturday at poster board #1000. Please use the board that corresponds with your abstract number.

Poster presentations must include full disclosure information for the entire author string.

No product-specific promotional material or event may appear or occur in educational space or material or during an educational activity.

Suggested Guidelines for Preparing an Effective Poster

  • Text lettering: Lettering for text and illustrations must be at least a font size of 36 points (3/8" or 10mm).
  • Depicting Sections: Each section should be numbered with text in a font size of 150 points (1 1/2" or 33mm) to guide the reader through your poster. Color is an effective method for separating sections and adding graphic impact. Try to avoid color combinations that are difficult to read.
  • Premise: Your poster should include three to five brief sentences which outline the information necessary to understand the study, and why it was done. The question(s) to be asked or the hypotheses to be tested should be clearly and succinctly stated.
  • Methods: Outline your methods briefly, providing only details for new methods, or modifications of older methods.
  • Graphics: Results presented in the form of a graph or chart are always more effective than blocks of text. Provide a legend for symbols and other details, and interpretation of results below each panel.
  • Conclusion: State the conclusion succinctly in large type. (Many viewers read this first, hence, it should be easily understandable.)

Poster Presenter Training Sessions

In the morning before the Poster Hall opens, you will have the opportunity to learn the techniques for effective poster presentations from experienced presenters. Training schedule below:

Saturday, May 16, 7:30-7:45 a.m.: Dr. Helen Shields

Sunday, May 17, 7:30-7:45 a.m.: Dr. Robin Rutherford

Monday, May 18, 7:30-7:45 a.m.: Dr. Francis Giardiello

Tips for Getting the Most Out of Your Poster Presentation

Video: The Four Ps of Successful Poster Presentation

Thanks to the AGA Institute Education Committee for sharing this document with us.

  • Attend the 7:30-7:45 a.m. session "Tips for Maximizing Your Poster Presentation" on Saturday, Sunday, or Monday.
  • Be sure to bring business cards with your contact information to hand out. You could also bring a handout summarizing your poster.
  • Wear comfortable shoes and be sure to eat breakfast and lunch.
  • Have a notebook to take down attendees’ questions, suggestions and criticisms.
  • Prepare a summary of your poster and memorize it.  Consider preparing a long, very complete summary and a shorter abbreviated version of your data.
  • After introducing yourself to each person who stops at your poster, ask whether he/she prefers the long or short version of your summary.
  • Walk the person through your poster data, focusing on its highlights and importance to your field.
  • If the person does not wish a summary of your data, but prefers to look at it for themselves, tell them that you would be happy to answer any questions about the data or methodology.
  • Have prepared answers to expected questions and possible methodological or study design issues.
  • If there are other posters on similar topics, discuss how your poster fits in.
  • Write down any possible future collaborations with attendees. Ask for email addresses or business cards and put them in your notebook.
  • Do not be afraid to question attendees as to whether they are working in the same field.  They may be a fountain of information.
  • Always be pleasant, even if negative comments are made about your data.
  • Remember that you are the salesperson of your data and its message. Enjoy selling your interesting results.
  • View the poster session as one continuous question-and-answer period where you will educate others and learn from your audience.
  • Submit an ePoster for maximum exposure.

Submit to ePosters

To increase the visibility and reach of your science, you are encouraged to submit an electronic version of your poster. The Flash-based viewer allows attendees to examine every detail of your poster while protecting the content from download or re-use. Mobile users with devices that do not support Flash can view ePoster content in a protected Adobe PDF format that disables copying, printing, or extracting content.

Unlike the printed poster, you may add video or audio files to your ePoster presentation highlighting the key points of your study or you can conveniently record audio narration online through the ePoster submission site. These incorporated supplemental media are accessible during and after the meeting. In addition, DDW provides a custom QR Code on every poster board that lets an attendee viewing the printed poster easily access the ePoster and audio with their smartphone or tablet. The ePoster service is provided free of charge and expands your reach of science to your colleagues. As an added convenience, when submitting your ePoster file, you can choose to have your poster professionally printed and shipped directly to the meeting to pick up on site in the Poster Hall. Your ePoster and printed version can be the same file or two different files, depending on whether you prefer to submit a single-page or multi-page ePoster.

Poster presenters will receive an encoded link to the ePoster submission site in March 2015.

Presenters with multiple posters will receive an email for each one. Presenters will have access to all of their posters assigned to their email address at the submission site.

Acceptable formats for ePoster files and FAQs:

An ePoster file is Power Point PPT/PPTX, Adobe PDF, Word DOC/DOCX, or Single Screen Image files BMP/GIF/PNG/JPEG.

Please DO NOT PROTECT the file. After processing the file, we will automatically protect it with a secure unique key.

The filename CAN NOT INCLUDE special characters, e.g. £, à, ñ, °, as well as other non-English character formats; the system will not process after uploading. And smaller filenames are better, for reviewing versions.

How many slides can I use?
We recommend 6 slides, not including a title and disclosure slide, per presentation. However, you should refer to the Poster Presenter documentation sent by your association.

Can my presentation be one large slide?
Yes, you may provide a single page version matching your printed poster if you have one, however, multiple slide presentations are easier to read on screen. Both single-page and multi-page ePosters support the audio narration feature.

What if I am presenting multiple posters?
You will receive an ePoster submission invitation email for each poster, however, once you sign into the submission site, you can access and upload all of your posters in one location. Be sure upload the correct file for the correct presentation number.

ePoster Online Forums Feature

While viewing an online poster, attendees may submit questions or comments to the poster’s presenting author. The author may then either respond privately to the attendee directly or publicly by posting the comment and response in the forum displayed on the abstract page for that poster. Posting comments and responses publicly in the forum will foster interaction among attendees.

Submit to Poster Printing Service

DDW is offering a poster printing service for accepted poster presenters at DDW 2015. This professional poster service includes printing, packaging, and shipping directly to the Walter E. Washington Convention Center. The inclusive printing and delivery cost is $110 to $160, depending on selected size if ordered by the advance printing deadline. Poster presenters will receive an email with instructions in March 2015.