Guidelines for Poster Presenters
Abstracts accepted by AASLD, AGA and SSAT will be published in the May 2013 supplement of Gastroenterology. Abstracts accepted for publication by ASGE will be published in the April 2013 supplement of GIE: Gastrointestinal Endoscopy.
Poster Presenter Checklist
- Register for DDW (Register by the early bird deadline, April 10 and save $100!)
- Create poster
- Submit to Poster Printer service (Optional service which requires an additional fee)
- Submit to ePosters
All poster presentations will take place in Hall West A1 of the Orange County Convention Center. Poster presenters are required to be present at their assigned boards on their scheduled presentation day from noon–2 p.m.
All presenters (members and nonmembers) must register for DDW and pay the appropriate registration fees. Save $100 and register for DDW by the April 10 early bird deadline.
IMPORTANT: You are not automatically registered for the DDW Scientific Sessions or housing. You will not be permitted into the Poster Hall without a badge, which you must obtain by registering for DDW. Additionally, you must secure your own housing.
Preparing Your Poster for DDW
Poster Size and Details
The maximum size of DDW poster presentations is four feet high by eight feet wide (view diagram). DDW will supply the tacks for affixing your presentation to the poster board. Each poster presenter will be assigned a final ID number that will correspond to the day of the scheduled presentation and the assigned poster board number. For example final ID number “Sa1000” refers to the poster presentation scheduled for Saturday at poster board #1000. Please use the board that corresponds with your abstract number.
Poster presentations must include full disclosure information for the entire author string.
No product-specific promotional material or event may appear or occur in educational space or material or during an educational activity.
Suggested Guidelines for Preparing an Effective Poster
- Text lettering: Lettering for text and illustrations must be at least a font size of 36 points (3/8" or 10mm).
- Depicting Sections: Each section should be numbered with text in a font size of 150 points (1 1/2" or 33mm) to guide the reader through your poster. Color is an effective method for separating sections and adding graphic impact. Try to avoid color combinations that are difficult to read.
- Premise: Your poster should include three to five brief sentences which outline the information necessary to understand the study, and why it was done. The question(s) to be asked or the hypotheses to be tested should be clearly and succinctly stated.
- Methods: Outline your methods briefly, providing only details for new methods, or modifications of older methods.
- Graphics: Results presented in the form of a graph or chart are always more effective than blocks of text. Provide a legend for symbols and other details, and interpretation of results below each panel.
- Conclusion: State the conclusion succinctly in large type. (Many viewers read this first, hence, it should be easily understandable.)
Poster Presenter Training Sessions
In the morning before the Poster Hall opens, you will have the opportunity to learn the techniques for effective poster presentations from experienced presenters. Please find the schedule below:
"Tips for Maximizing your Poster Presentation"
Saturday, May 18, 7:30–7:45 a.m. – Dr. Helen Shields, presenter
Sunday, May 19, 7:45–8 a.m. – Dr. Robin Rutherford, presenter
Monday, May 20, 7:45–8 a.m. – Dr. Francis Giardiello, presenter
Poster Printing Service
ScholarOne is offering a poster printing service for accepted poster presenters at DDW 2013. This professional poster service includes gloss printing, packaging, and shipping directly to the Orange County Convention Center. The poster size will be 44 inches high by 88 inches wide. Files will be scaled to best fit without any distortion. The printing cost is $150 if ordered by the advance printing deadline, May 10. Please visit mc.manuscriptcentral.com/s1posters-ddw2013 to submit your poster for printing.
To increase the visibility and reach of your science, you are encouraged to submit an electronic version of your poster. Please note that you are still required to present it in a traditional format on a four foot high by eight foot wide presentation board.
Poster presenters will receive an encoded link to the ePoster submission site in early April 2013. Use the encoded link to submit your file and follow the step-by-step instructions on the submissions site. You will receive an email after you submit when your poster is ready for review. You will need to return to the site before the start of the meeting to review and approve your poster. Posters will not be shown unless they have been specifically approved by the author.
Presenters with multiple posters will receive an email for each one. When they log into the submission site they will have access to all posters assigned to the email address.
Acceptable formats for ePoster files:
- Microsoft PowerPoint editable files are the preferred format. An optional MS PowerPoint template is available for your use on the support page. Posters should be no more than six slides excluding Title and Disclosures slides (first two slides). Please do not embed any videos, audio, or animation in your poster file. These will be lost during the conversion process.
- Adobe Acrobat (PDF) single files (must be in unencrypted, editable format).
- Video clips can be included in ePosters. The video must be submitted as a separate file in QuickTime or Windows Media format and must be no longer than three minutes. Please indicate where you want the video placed in your PPT slides.
- Audio narrations of up to five minutes may be submitted in WAV, AIF, or MP3 format. Or you may use the submission site to record the audio.
e-Poster Online Forums Feature
While viewing an online poster, attendees may submit questions or comments to the poster’s presenting author. The author may then either respond privately to the attendee directly or publicly by posting the comment and response in the forum displayed on the abstract page for that poster. Posting comments and responses publicly in the forum will foster interaction among attendees.
At DDW: The Day Of Your Presentation
All poster sessions will take place at the Orange County Convention Center in Hall West A1.
- 6:30–8 a.m.: Poster Hall open for you to place your presentation on the boards.
- 6:30 a.m.–6 p.m.: DDW Poster Hall Check-in Desk open.
- 8 a.m.–5 p.m.: Poster presentations displayed.
- Noon–2 p.m.: Authors must be present during this time to answer questions.
- 5–6 p.m.: Remove poster presentations.
- 6 p.m.: Any presentations left on the boards after this time will be discarded.
Tips for Getting the Most Out of Your Poster Presentation
Video: The Four Ps of Successful Poster Presentation
Thanks to the AGA Institute Education Committee for sharing this document with us.
- Be sure to bring business cards with your contact information to hand out. You could also bring a handout summarizing your poster.
- Set up your poster before 7:45 a.m. so you can attend the 7:45–8:00 a.m. session on “Tips For Maximizing Your Poster Presentation”.
- Wear comfortable shoes and be sure to eat breakfast and lunch.
- Have a notebook to take down attendees’ questions, suggestions and criticisms.
- Prepare a summary of your poster and memorize it. Consider preparing a long, very complete summary and a shorter abbreviated version of your data.
- After introducing yourself to each person who stops at your poster, ask whether he/she prefers the long or short version of your summary.
- Walk the person through your poster data, focusing on its highlights and importance to your field.
- If the person does not wish a summary of your data, but prefers to look at it for themselves, tell them that you would be happy to answer any questions about the data or methodology.
- Have prepared answers to expected questions and possible methodological or study design issues.
- If there are other posters on similar topics, discuss how your poster fits in.
- Write down any possible future collaborations with attendees. Ask for e-mail addresses or business cards and put them in your notebook.
- Do not be afraid to question attendees as to whether they are working in the same field. They may be a fountain of information.
- Always be pleasant, even if negative comments are made about your data.
- Remember that you are the salesperson of your data and its message. Enjoy selling your interesting results.
- View the poster session as one continuous question-and-answer period where you will educate others and learn from your audience.