Lecturer Checklist

DDW Registration

All presenters (members and non-members) must register for DDW 2016 and pay the appropriate registration fees. Register now!

Review Your DDW Presentation Details and Invitations

Log into the speaker management system to review specific details regarding your speaking invitations for sessions at the San Diego Convention Center. Watch this video to learn how to view full session details, including other speakers and presentation titles, along with how to download your sessions to your calendar.

Prepare Your Slides

Supported Formats

DDW’s presentation management system is optimized for PowerPoint, whether created on a PC or Mac. To take advantage of advanced media support in PowerPoint, we recommend all PPT files be converted to the PPTX format. You can find the convert feature located under “File, Help” when you have your PowerPoint open. PDFs are also supported.

Mac users: Please note that Keynote files are not supported. Please export your presentation as a PowerPoint or PDF file for upload and be sure to review the result in the Speaker Ready Room where there will be technicians available to assist you.

Prezi files are not currently supported for upload.

Video and Audio File Support

Please see this article for file formats supported within PowerPoint.

All meeting rooms will be equipped with a 16:9 aspect ratio screen. You have the option to build your presentation in 16:9 or 4:3. If you prefer to display your presentation in 4:3, please understand that the presentation will be "pillar boxed" (black bar on either side of the screen) on the 16:9 screen.

To change an existing 4:3 presentation into a 16:9 widescreen format, access the the "Design" tab in PowerPoint 2013 and click on "Slide Size." In the drop down box, select "Widescreen (16:9)." If you make this change on an existing presentation, your slides will expand to the new size. Any videos or photos in your presentation may need to be resized so they do not appear stretched. Check animations to ensure the elements line up correctly.

Please consider compressing your videos. If you’ve authored your PowerPoint as a PPTX, there are tools within PowerPoint to do this automatically. Instructions can be found here.

If you will be converting or authoring videos, we recommend H.264 encoding at less than a 5 Mbps bitrate for best performance. The resolution in the meeting rooms will be 1280x720 for 16:9 presentations. A 1080p, maximum bit rate encoding will bloat the size of your presentation with no visual improvement and may actually hurt performance.

If you plan to play a DVD as part of your presentation, please notify a technician in the Speaker Ready Room so arrangements can be made for assistance in your meeting room.

Custom fonts

Only fonts included with Office 2013 are supported. For a list of these fonts, see this article. If you plan to use a specialized font, it must be embedded in your PowerPoint presentation. Some licensed fonts may not embed and should be replaced with a font included with Office. Click here for an explanation of this process.

Links to Web Pages

Meeting Room computers are not connected to the Internet. Links to web pages will not function and may cause issues if clicked accidentally during your presentation. We strongly recommend removing all links from your presentation.

Backup Your Presentation

Please bring a copy of your presentation along with you when you depart for your meeting. Copy your PowerPoint and all movies to a folder on a USB or CD-ROM. While PowerPoint 2010 and later will embed movies by default, you should still bring the videos just in case. Prior versions of PowerPoint will not embed movies. It is a good practice to keep a second copy of your presentation and movies in your luggage.

Upload Your Presentation to the Presentation Management Site

Presentations can be submitted in advance of the meeting via the speaker presentation upload site or on site in San Diego at Speaker Headquarters (Room 23). Presenters may access the upload site using the login information that was emailed to you in in early April. Contact for assistance with logging in or uploading your presentation.

Uploading Files

Step 1: Log into the Presentation Management website (opening in April).
Step 2: Locate the desired session to which you wish to upload. Important: When naming your file, please do not include special symbols (e.g., $ & + , / : ; = ? @ " < > # % { } | \ ^ ~ [ ] ‘) and limit the name to under 30 characters as this will prevent your presentation from uploading through the submission website.
Step 3: Click the green “Upload” button.
Step 4: Browse out to your upload file/files target location, select the file(s) to upload and click “Open.”
Step 5: If your upload is successful, you will receive a pop-up message indicating that the upload was successful and your files will appear listed under the appropriate session/presentation.

Promote Your Presentation

Social Media Promotional Videos

DDW uses social media to promote the meeting and to encourage communication among meeting attendees, exhibitors and presenters. We invite you to participate by submitting a video about your upcoming presentation to be featured on the DDW YouTube channel.

You may use your video as an opportunity to introduce yourself and explain why attendees should attend your presentation. Please do not include any unpublished data in your video and limit your video to 2 minutes in length. To submit your video, simply email the file along with your presentation number to After review, it will be posted to a special playlist for 2016 videos. Visit the DDW YouTube channel to view examples of videos from previous meetings.

Provide Your Twitter Handle

Provide your Twitter handle, if you have one, to help attendees of your presentation do a good job tweeting your talk. You can provide your Twitter handle up front, in your opening remarks or in your first slide. If you’re not on Twitter, it’s worth thinking about signing up, just so people can provide attribution for your work. To learn more about social media, plase visit the DDW website.

Browse Abstracts and Sessions

DDW Mobile App

With the DDW Mobile App, you will be able to search all sessions and posters, including full-text abstracts, to find the ones you want to attend. You will also be able to search for exhibitors and their products and services and locate their booths on a map.

The full app, along with a desktop version, will be available for download in April 2016.

Abstracts accepted by AASLD, AGA and SSAT will be published in an online supplement of Gastroenterology. Abstracts accepted for publication by ASGE will be published in an online supplement of GIE: Gastrointestinal Endoscopy.

At the Meeting

Speaker Headquarters

San Diego Convention Center
Room 23
Friday, May 20: Noon–8 p.m.
Saturday, May 21 to Tuesday, May 24: 6:30 a.m.–5:30 p.m

Speakers must check in at Speaker Headquarters at least 24 hours prior to their scheduled presentations. The computers at Speaker Headquarters will be configured with hardware and software like the computers in the meeting rooms. It is imperative that you review your presentation at Speaker Headquarters where technicians can help resolve any compatibility or formatting issues and explain the in-room setup.

In the Session Room

Please arrive at your designated meeting room 15 minutes before the start of your session. At the lectern there will be a monitor set in front of you where you can follow your presentation. Simply click your name on the display, select the start button, and your PowerPoint will launch automatically. At the end of your presentation, the display will return to the list of presenters.

Speak directly into the microphone in a normal voice and do not handle the microphone while speaking. If you have any difficulties or need any assistance, just click the ASSISTANCE NEEDED button and a technician will immediately be sent to your room.