Poster Presenter Guidelines

Poster Presenter Guidelines

Poster presentations will take place Saturday through Tuesday in the DDW Poster Hall, located in the Hall C of the Walter E. Washington Convention Center. For full information on formatting your poster and instructions on how to submit a free ePoster, please view the guidelines below.

Abstract Publication

Abstracts accepted by AASLD, AGA, and SSAT will be published in the April 2018 online supplement of Gastroenterology. Abstracts accepted for publication by ASGE will be published in the April 2018 online supplement of GIE: Gastrointestinal Endoscopy.

DDW Registration

All presenters (members and nonmembers) must register for DDW and pay the appropriate registration fees. Poster presenters are not automatically registered for DDW Scientific Sessions or housing. You will not be permitted into the Poster Hall without an attendee badge, which you must obtain by registering for DDW. Additionally, you must secure your own housing.

Register for DDW

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Preparing Your Poster for DDW

Photography Policy

Starting at DDW 2018, the photography policy has been revised to allow photos of posters for personal, social or non-commercial use; however, presenters have the right to request no photography, and in those situations, photography is strictly prohibited. At each poster, there will be a “no photos” icon in each cup with tacks. If you do not want to allow attendees to take photos of your poster, please hang up the sign on your assigned day.

Poster Number

Each poster board is assigned a number corresponding to the poster numbers listed in the in the program. For example, Sa1000 is poster 1000 presented on Saturday. Please use the board that corresponds with your abstract number.

Poster Size

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The maximum size of DDW poster presentations is 4’ high by 8’ wide (view diagram to the left). DDW will provide tacks to affix your presentation to the poster board along with a poster presenter ribbon at each poster board.




Required Information

Poster presentations must include full disclosure information for the entire author string. No product-specific promotional material or event may appear or occur in educational space or material or during an educational activity.

Suggested Guidelines for Preparing an Effective Poster

There is no required format or orientation, so you may format your poster as you wish provided that it does not exceed the 4’ by 8’ size limitation. DDW suggests the following guidelines:

  • Text Lettering: Lettering for text and illustrations should be at least a font size of 36 points (3/8” or 10mm).
  • Depicting Sections: Each section should be numbered with text in a font size of 150 points (1 ½” or 33mm) to guide the reader through your poster. Color is an effective method for separating sections and adding graphic impact. Try to avoid color combinations that are difficult to read.
  • Premise: Your poster should include three to five brief sentences that outline information necessary to understand the study and why it was performed. The question(s) to be asked or the hypotheses tested should be clearly and succinctly stated.
  • Methods: Outline your methods briefly, providing only details for new methods, or modifications of older methods.
  • Graphics: Results presented in the form of a graph or chart are always more effective than blocks of text. Provide a legend for symbols and other details and interpretation of results below each panel.
  • Conclusion: State the conclusion succinctly in large type. Many viewers read this first; hence, it should be easily understandable.

Poster Presenter Training Sessions

In the morning before the Poster Hall opens, you will have the opportunity to learn techniques for effective poster presentations from experienced presenters. Training sessions will take place in the DDW ePosters Theater, located at the front of the Poster Hall on Saturday, June 2 through Monday, June 4 from 7:30 to 7:45 a.m.

Poster Printing Service

DDW is offering a poster printing service for accepted poster presenters at DDW 2018. Posters ordered through the service will be available for pick-up on-site at DDW. Presenters will receive more information by email when the poster printing submission site opens in early April 2018.

ePosters

To increase the visibility and reach of your science, you are encouraged to submit an ePoster that will be featured in an online venue. DDW attendees and the public will be able to view this electronic version of your poster along with any audio narration or video files you choose to add. The ePoster service is provided free of charge and expands the reach of your science to your colleagues. Presenting authors will receive instructions on submitting an ePoster in early April 2018. Visit the DDW ePosters Archive to view examples from previous meetings.

At DDW: The Day of Your Presentation

All poster sessions will take place in Hall C of the Walter E. Washington Convention Center. Follow this schedule to plan your day:

  • 7–9 a.m.: Poster Hall is open for authors to place their presentations on the boards.
  • 7 a.m.–4 p.m.: DDW Poster Hall Information Desk is open.
  • 9:30 a.m.–4 p.m.: Poster presentations are displayed.
  • Noon-2 p.m.: Authors must be present at their boards during this time to answer questions.
  • 4–6 p.m.: Authors may remove poster presentations.
  • 6 p.m.: Any posters or other materials left in the Poster Hall after this time will be discarded.

More Meeting Information


Registration Fees

Registration is now open. Register by April 18 and save at least $80.

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